For hostel owners
Residents, rooms, rent, food, attendance and parents — one system and one dedicated app instead of a register book, a spreadsheet and three WhatsApp groups.
HostelPalika is hostel management software for boys hostels, girls hostels and co-living houses in Nepal. The rooms you rent, the people who live in them, what they owe and what they eat are kept in one place your whole team works from.
It is also where students and parents look for hostels, so the hostel you run on HostelPalika is a hostel they can find, compare and contact.
HostelPalika is a product of Softmato, a software company in Kathmandu, Nepal.
Who it is for
One platform, a separate screen for every person in a hostel. Nobody sees more than their job needs.
Phone app and web portal
Runs the whole hostel and every branch.
Phone app and web portal
Runs the floor day to day.
Phone app and web portal
Has a kitchen screen of their own.
Phone app and web portal
Pays, eats, checks in and asks for help from one app.
Phone app and web portal
Sees what they should, nothing they should not.
Phone app and web portal
Plumbers, electricians and carpenters on call.
Website, phone app and installable web app
Finds a verified hostel before ever visiting.
Every feature
9 areas, 44 features. Open any area to see each feature and the plan it starts on.
Who lives here, which bed they hold, and how they arrive and leave.
Resident ManagementGo · NPR 999/mo
Every resident, their room, their guardian and their history in one list.
For hostel admin, warden
Room & Bed MapGo · NPR 999/mo
Rooms, beds and vacancies as a map you allocate from.
For hostel admin, warden
Joining BillGo · NPR 999/mo
Admission fee and security deposit raised as one invoice on joining.
For hostel admin, resident
Register Resident with QR CodeGo · NPR 999/mo
A resident registered once and carried as a QR card a warden scans at the gate.
For resident, warden
Move-in & Move-out ChecksGo · NPR 999/mo
The handover list for a room, ticked on the way in and on the way out.
For hostel admin, warden
Staff Accounts & RolesPro · NPR 1,699/mo
Staff accounts holding only the parts of the portal their job needs.
For hostel admin, warden
Digital Admission AgreementsMax · NPR 2,499/mo
The joining agreement read and signed on the resident's phone, and kept against their record.
For hostel admin, resident, guardian
The rate card, the month's invoices, and the money that comes back.
Room Rent & RecordsGo · NPR 999/mo
One rent per room type. The listing and every invoice read from it.
For hostel admin
Billing & Payment TrackingGo · NPR 999/mo
Invoices raised automatically each month, with the receipt and the running balance against each resident.
For hostel admin, resident
Payment Proof ChecksGo · NPR 999/mo
A payment screenshot read, checked against the invoice, and flagged if it lies.
For hostel admin
Wallet Statement MatchingPro · NPR 1,699/mo
The wallet statement matched line by line against what the portal recorded.
For hostel admin
Financial Reports & StatementsPro · NPR 1,699/mo
Collections, dues and arrears for a month, exportable.
For hostel admin
Discounts & ReferralsPro · NPR 1,699/mo
Residents who pay on time and bring a friend earn against next month.
For resident, hostel admin
Automatic Dues ChasingMax · NPR 2,499/mo
Unpaid invoices chased on a schedule you set, escalating from the resident to their guardian.
For hostel admin, resident, guardian
Expense TrackingGo · NPR 999/mo
Every rupee spent logged with its bill photo, by category and by branch.
For hostel admin, warden, cook
Receipt Sharing to ExpensesGo · NPR 999/mo
Share a bill from any app and it lands as an expense, once.
For hostel admin, warden
Credit & Debit StatementGo · NPR 999/mo
Every credit and debit in one statement with a running balance, exportable as PDF.
For hostel admin
Staff Cash HandoverGo · NPR 999/mo
Cash handed to a warden, confirmed with one tap, and what is left in the box.
For hostel admin, warden
Late Fine & KhataGo · NPR 999/mo
A fine after the free days, and khata items added to the next rent bill.
For hostel admin, resident, cook
What is cooked, when it is ready, and what people thought of it.
Food MenuGo · NPR 999/mo
The week's menu, published once and readable on every phone.
For resident, cook
Cook PortalGo · NPR 999/mo
The kitchen's own screen — today's menu, the ready log and stock alerts.
For cook
Meal RatingsGo · NPR 999/mo
What residents thought of the meal, per meal, not once a year.
For resident
Inventory ManagementMax · NPR 2,499/mo
Rice, daal, oil and vegetables tracked from the day they are bought to the branch they went to, with what is left in each store.
For hostel admin, warden
Who is in tonight, and what happens when something goes wrong.
Daily Attendance & Night StatusGo · NPR 999/mo
Inside or outside once a day, and who is in tonight. Coordinates are never stored.
For resident, warden, guardian
Emergency SOSGo · NPR 999/mo
One press from the resident's header reaches staff and guardians at once.
For resident, warden, guardian
Security PIN & Biometric LockGo · NPR 999/mo
A 4-digit PIN and biometric unlock on the app and every web portal.
For hostel admin, warden, resident
Notices out, complaints in, and nothing sitting unread.
Notices, Complaints & EnquiriesGo · NPR 999/mo
Notices out, complaints and enquiries in, each with a status and an owner.
For hostel admin, resident, guardian
Push NotificationsPro · NPR 1,699/mo
Panels that update themselves, and a push when the app is shut.
For hostel admin, resident, guardian
Broken things reported, assigned and closed.
Repair RequestsGo · NPR 999/mo
A fault raised with a photo, assigned, and closed when it is fixed.
For resident, hostel admin
Voice NotesGo · NPR 999/mo
Say what is broken instead of typing it. Nothing is transcribed.
For resident, service provider
Verified Repair WorkersPro · NPR 1,699/mo
Verified plumbers, electricians and carpenters, reachable from the ticket.
For hostel admin, service provider
What a parent can see, and everything they cannot.
Parent LoginGo · NPR 999/mo
A parent's own login, linked to their ward and nobody else's.
For guardian, resident
Being found, being compared, and being chosen.
Public Page for HostelGo · NPR 999/mo
Your hostel's public page — photos, rooms, rent and facilities.
For hostel admin
Map ListingGo · NPR 999/mo
A pin on the map, with directions that open in the visitor's phone.
For hostel admin
Supply StoreGo · NPR 999/mo
Mattresses, buckets, cleaning supplies — ordered in the portal, paid on delivery.
For hostel admin
Customizable Public Page & BrandingMax · NPR 2,499/mo
Your public page laid out the way you want it, with your name and colours carried through the portal, the app and every receipt.
For hostel admin
The numbers behind the month, and who changed what.
Daily DashboardGo · NPR 999/mo
Occupancy, dues, open complaints and tonight's night status, on one screen.
For hostel admin, warden
Monthly TrendsPro · NPR 1,699/mo
Trends across months — occupancy, collection rate, complaint load.
For hostel admin
Multi-Property ControlMax · NPR 2,499/mo
Every property side by side, staff and rooms scoped to their own building, and one bill at the end of it.
For hostel admin
Occupancy & Revenue ForecastMax · NPR 2,499/mo
Beds coming free and rent expected in the months ahead, read from notices, checkouts and the rate card.
For hostel admin
API Access & WebhooksMax · NPR 2,499/mo
Residents, invoices and payments readable by whatever you already run, and a webhook the moment they change.
For hostel admin
Priority Support & MigrationMax · NPR 2,499/mo
Your data migrated for you, a named manager, and a support queue that answers you first.
For hostel admin
Hostel owners, wardens, cooks, residents, parents and verified repair workers all work on the same HostelPalika platform, and it is where students and parents look for hostels too. A new resident can go from finding your hostel to paying their first rent without leaving it, and the hostel can order its supplies here as well, paid on delivery.
Rent periods follow the Bikram Sambat calendar, so invoices, receipts and dues read the way residents and parents already count months.
Residents pay the way they already do and send the proof. The screenshot is read and checked against the invoice, wallet statements are matched line by line, and anything that does not add up is flagged before it is marked paid.
Residents mark whether they are in each night and wardens see who is out. Location is used for the check and never stored, and an SOS reaches staff and guardians at the same moment.
The HostelPalika app is designed for phones first. Owners, wardens, cooks, residents and parents each get their own screens: a cook sees the kitchen, a parent sees their own child, and nobody sees more than their job needs. The same account works on the web.
The owner registers the hostel, sets rooms and rent, and invites the team. Wardens run the floor — residents, rooms, payments to check and who is in tonight. Cooks see the menu and the head count. Each resident sees their own bill, receipts and a statement PDF with a running balance, and each parent sees only their own child: fees, notices and safety alerts.
Every account belongs to one person and opens only their part of the hostel, so a cook never sees the rent book and a parent never sees another family.
Every account has its own 4-digit app-lock PIN, and the HostelPalika app opens with that PIN or the phone's fingerprint. Each web portal asks for the same PIN before it shows anything. Ten wrong tries in a row block the PIN until it is reset with a code sent to the account's email.
The right software for a Nepali hostel bills in Bikram Sambat months, checks eSewa and Khalti payments, gives parents their own view, works on the phones your staff already carry, and keeps each role to its own work. HostelPalika does each of these today — and lists your hostel where students and parents search, which no spreadsheet or register book can.
Your hostel gets a public page with photos, room rent and reviews from real residents, a pin on the hostel map, and a place in search and Compare.
And across the platform
Billing months follow the Bikram Sambat calendar, so a period is Baisakh or Bhadra, not a guess in AD.
A dedicated Android app and an installable web app, plus a browser portal for each role. The same account works in all of them.
Every receipt carries a code that anyone can check on the website, so a screenshot cannot be passed off as a payment.
Screens update while they are open and a push reaches phones when the app is shut. Emails are limited to one routine message a day, with an unsubscribe on every one.
A 4-digit PIN and fingerprint unlock the app and every web portal. Staff only see the parts their job needs, and every change is written to an audit trail.
A community board for each audience, a map and compare tool for people choosing a hostel, a supply store for mattresses and cleaning supplies, and a network of verified repair workers.
Fill in your hostel's details and upload its documents online, or have a HostelPalika team member register it with you.
The HostelPalika team checks the documents, so every hostel on the platform is a real, verified hostel.
Pick the plan that fits your hostel — monthly, six-monthly or yearly — then pay for it on the website by QR and upload the proof.
Add rooms, beds and the rent for each room type, bring in the residents already living with you, and invite wardens, cooks and parents to the app.
Invoices go out, payments are checked, the menu is published and night status comes in — the whole month's work in one place.
NPR 999 / month
Up to 50 residents
NPR 1,699 / month
Up to 100 residents
NPR 2,499 / month
No resident limit
How it works
From the day you register to the day a resident leaves, in the order a hostel actually lives it.
Step 1
Register the hostel and get it verified.
Step 2
Rooms, rent, food and payment details.
Step 3
A link, a QR or an existing list — no retyping.
Step 4
Monthly invoices in the Nepali calendar, raised on their own.
Step 5
Proof is checked before anyone marks it paid.
Step 6
Attendance, meals and notices without a group chat.
Step 7
Problems have an owner, a status and an end.
Step 8
Be found, be chosen, and see every building at once.
Step 9
Checklist, settlement and a clean exit.
It is the system that replaces the register book, the rent notebook and the notice board. HostelPalika keeps residents, rooms, monthly rent, payments, food menus, attendance and complaints in one account that staff, residents and parents use in the HostelPalika app or a web browser.
The best one for a Nepali hostel is one built for how hostels here run: rent billed in Bikram Sambat months, eSewa and Khalti payment proof checked against the invoice, a login for each parent, separate screens for wardens and cooks, and an app for the phones your team already uses. HostelPalika does all of these, and it also lists your hostel where students and parents search. Plans start from NPR 999 a month.
The owner sets up the hostel, rooms and rent and invites the team. Wardens handle residents, rooms, payment checks and night status; cooks see the menu and head count; residents see their bills, receipts and a statement PDF with a running balance; parents see only their own child's fees, notices and safety alerts. Each person signs in to their own account and sees only their part.
Each account has its own 4-digit app-lock PIN. The app opens with the PIN or a fingerprint, and every web portal asks for the PIN before it opens. After ten wrong tries the PIN is blocked until it is reset with a code sent to the account's email.
A spreadsheet is free and works for a small house with one person keeping it. Once you have more residents, staff who share the work, or parents who ask what has been paid, HostelPalika raises the monthly bills itself, checks payment screenshots, gives each role its own login and lists your hostel in search. The full side-by-side comparison is on the HostelPalika vs Excel page.
Yes. The HostelPalika app is on Google Play for Android phones, with separate home screens for hostel owners, wardens, cooks, residents and parents, so each person sees only their own work. On an iPhone, open the website and add the app to your home screen. The same account also works on the web.
Register your hostel, get it verified, and run residents, rent, food and safety from the HostelPalika app.
