Hostel Management System Features
Everything the HostelPalika hostel management system does — residents and rooms, fee collection, food, attendance and safety, notices, maintenance, parents and reports.
- Resident ManagementEvery resident, their room, their guardian and their history in one list.
- Room & Bed MapRooms, beds and vacancies as a map you allocate from.
- Joining BillAdmission fee and security deposit raised as one invoice on joining.
- Register Resident with QR CodeA resident registered once and carried as a QR card a warden scans at the gate.
- Move-in & Move-out ChecksThe handover list for a room, ticked on the way in and on the way out.
- Staff Accounts & RolesStaff accounts holding only the parts of the portal their job needs.
- Digital Admission AgreementsThe joining agreement read and signed on the resident's phone, and kept against their record.
- Room Rent & RecordsOne rent per room type. The listing and every invoice read from it.
- Billing & Payment TrackingInvoices raised automatically each month, with the receipt and the running balance against each resident.
- Payment Proof ChecksA payment screenshot read, checked against the invoice, and flagged if it lies.
- Wallet Statement MatchingThe wallet statement matched line by line against what the portal recorded.
- Financial Reports & StatementsCollections, dues and arrears for a month, exportable.
- Discounts & ReferralsResidents who pay on time and bring a friend earn against next month.
- Automatic Dues ChasingUnpaid invoices chased on a schedule you set, escalating from the resident to their guardian.
- Expense TrackingEvery rupee spent logged with its bill photo, by category and by branch.
- Receipt Sharing to ExpensesShare a bill from any app and it lands as an expense, once.
- Credit & Debit StatementEvery credit and debit in one statement with a running balance, exportable as PDF.
- Staff Cash HandoverCash handed to a warden, confirmed with one tap, and what is left in the box.
- Late Fine & KhataA fine after the free days, and khata items added to the next rent bill.
- Food MenuThe week's menu, published once and readable on every phone.
- Cook PortalThe kitchen's own screen — today's menu, the ready log and stock alerts.
- Meal RatingsWhat residents thought of the meal, per meal, not once a year.
- Inventory ManagementRice, daal, oil and vegetables tracked from the day they are bought to the branch they went to, with what is left in each store.
- Public Page for HostelYour hostel's public page — photos, rooms, rent and facilities.
- Map ListingA pin on the map, with directions that open in the visitor's phone.
- ReviewsRatings from people who actually lived there.
- Supply StoreMattresses, buckets, cleaning supplies — ordered in the portal, paid on delivery.
- Customizable Public Page & BrandingYour public page laid out the way you want it, with your name and colours carried through the portal, the app and every receipt.
- Daily DashboardOccupancy, dues, open complaints and tonight's night status, on one screen.
- Monthly TrendsTrends across months — occupancy, collection rate, complaint load.
- Audit TrailWho changed what, when, and from where.
- Multi-Property ControlEvery property side by side, staff and rooms scoped to their own building, and one bill at the end of it.
- Occupancy & Revenue ForecastBeds coming free and rent expected in the months ahead, read from notices, checkouts and the rate card.
- API Access & WebhooksResidents, invoices and payments readable by whatever you already run, and a webhook the moment they change.
- Priority Support & MigrationYour data migrated for you, a named manager, and a support queue that answers you first.
Every feature, one HostelPalika account
Register your hostel, get it verified, and run residents, rent, food and safety from the HostelPalika app.
